(1) This policy sets out the requirements for assessment in subjects offered by Charles Sturt University (the University). (2) It is intended to ensure that assessment will: (3) This policy applies to assessment in all University coursework courses and coursework subjects, including those delivered through partner institutions. (4) This policy does not address: (5) Academic Senate oversees the quality assurance of assessment in courses offered by the University, and the compliance of assessment with the relevant standards of the Higher Education Standards Framework and other relevant regulatory frameworks. (6) The following Academic Senate sub-committees have responsibilities for academic quality and standards related to assessment, as set out in the Academic Quality Policy and Academic Quality appendix 2 - Roles and responsibilities and each committee’s terms of reference. (7) Delegation Schedule E - Academic and Research sets out delegations conferred by University Council related to assessment, including: (8) The Course and Subject Delivery and Management Procedure lists the roles responsible for academic leadership of courses and subjects. Academic leadership includes leading quality assurance of assessment and ensuring that assessment practices comply with this policy and its procedures. (9) The Academic Quality Policy and Academic Quality appendix 2 - Roles and responsibilities set out responsible officers in relation to assessment quality processes. (10) Assessment methods and design will be consistent with the learning outcomes being assessed, capable of confirming that all specified learning outcomes are achieved, and that the marks and grades awarded reflect the level of student attainment. (11) The University’s Assessment Design Principles are approved by Academic Senate under the Charles Sturt Curriculum Model. (12) In designing assessment within subjects, staff will ensure that: (13) See also: (14) Changes to assessment tasks must be approved as set out in Delegation Schedule E - Academic and Research and the Course and Subject Policy. When assessment tasks are changed, Subject Coordinators and Heads of School will ensure that assessment in subjects continues to comply with the requirements for assessment in courses and subjects and requirements for assessment information to students, stated in the Course and Subject Policy and its supporting procedures. (15) Academic Quality and Standards Committee will oversee the use of group assessment work to ensure that it is: (16) The Assessment - Conduct of Coursework Assessment and Examinations Procedure states detailed requirements for group assessment work. (17) A subject may include a hurdle assessment where: (18) A subject may require students to be prepared, if asked, to give an oral presentation or response to the assessor (or other audience) on a particular topic or communicate relevant information from their assessment tasks. Where this is required: (19) Assessment will be conducted so as to guide and encourage students, accommodate student diversity, promote academic integrity, and evaluate students’ learning fairly and reliably. Assessment requirements, criteria and standards will be communicated to students and guide the evaluation of student performance. (20) Staff will: (21) Students must submit assessment work by the specified due date and time unless they have an approved extension. Penalties may apply to late submissions without an approved extension. (22) Assessors will ensure the timely return of submitted assessment work, with a mark and enough feedback for the student to understand the rationale for the mark. (23) The Assessment - Conduct of Coursework Assessment and Examinations Procedure states detailed requirements for submission and return of assessment work, including: (24) A student may request a review of a mark for an assessment task without fear of reprisal. (25) The head of the teaching school, or their nominee, will allocate the assessment work for which the mark is to be reviewed, to a reviewer other than the original marker. (26) The outcome of a review of a mark may be the same mark, a higher or a lower mark. The new mark will be used to calculate the student’s final grade in the subject, in place of the original mark. (27) The Assessment - Conduct of Coursework Assessment and Examinations Procedure states the processes for applications for review of marks, including the conditions under which students will be charged a fee for these applications. (28) The head of the teaching school may decide that a student should not be permitted to finish a subject, practicum, dissertation, portfolio or project, where the student has: (29) The Assessment - Conduct of Coursework Assessment and Examinations Procedure states the process for such decisions. (30) Where a student fails to attend a compulsory intensive school without having been exempted from attending through the special consideration process, the student may be withdrawn from the subject and awarded, as relevant, a fail non-submission (FNS), fail (FL) or unsatisfactory (US) grade. Delegation Schedule E - Academic and Research sets out the authorities for determining an appropriate action for non-attendance at a compulsory intensive school. (31) The Executive Dean of the teaching faculty, or their nominee, may refuse a student permission to undertake a work-integrated learning placement, for the reasons set out in the Work-Integrated Learning Placement Delivery and Management Procedure. (32) The Executive Dean of the teaching faculty, or their nominee, may decide to exclude the student from the course, where: (33) The Director, Student Administration is responsible for centrally run exams in the exam period at the end of each teaching period. This includes maintaining and approving detailed instructions for students and exam supervisors to ensure the integrity and smooth running of exams, and ensuring compliance with relevant Higher Education Standards Framework (Threshold Standards) 2021 standards. (34) Deliveries of courses with third parties may have non-standard academic calendars and exam periods. Students in these deliveries will be notified of their exam schedule by the process agreed with the partner. (35) A faculty may run an exam such as a practical exam during the final exam period in a session in consultation with Student Administration to avoid clashes with centrally run exams. (36) See also (37) The Director, Student Administration maintains and approves detailed instructions for students and exam supervisors to ensure the integrity and smooth running of exams. (38) The head of the teaching school may, in consultation with the Subject Coordinator, decide to offer a student (or students) further assessment in a subject where either: (39) Further assessment may take the form of an additional exam or other additional assessment task. If the Head of School decides to offer further assessment, the Subject Coordinator will decide the form of assessment in consultation with the Head of School. (40) A student who passes a further assessment can only receive a pass grade (PS or SY) in the subject. (41) A Faculty Board may specify subjects in which further assessment will not be offered, and the subject outlines for these subjects will state this fact. (42) The outputs of research projects in coursework courses, including honours theses, will contribute to the development of the field of research, practice or creative field, and will be conducted in accordance with the Research Policy to ensure that research by staff and students is conducted ethically and responsibly. (43) For each student’s work for a research component subject: (44) Student coursework research proposals must be: (45) Faculties determine the submission due dates, submission process, penalties for late submission or for going over word limits, and whether resubmission is permitted, in relation to the research components of coursework courses. (46) The Associate Dean (Academic) of the teaching faculty, in collaboration with relevant Course Directors and/or Sub Dean (Graduate Studies), will oversee activities to ensure a high, consistent quality of supervision of students’ research for research components of coursework courses. (47) The Assessment - Research Components of Coursework Courses Procedure sets out detailed requirements for coursework research. (48) The University provides reasonable assessment flexibility to: (49) To these ends, the Assessment Flexibility Procedure sets out conditions and requirements under which the University may approve: (50) See also the Course and Subject Conscientious Objection Procedure where a student wishes to raise a conscientious objection to a learning activity or assessment task, for example where the activity/task involves the use of animals that offends a conscientious belief held by the student. (51) Applications for special consideration or other forms of assessment flexibility will not be considered if a student has applied for a review of a final grade, except where this is required as an outcome of the review of grade process, as determined by the decision maker (see the ‘Review of grades’ heading in this policy). (52) Authorities to approve assessment flexibility arrangements are set out in the following table. Delegation Schedule E - Academic and Research will override any authorities in this table where there is an inconsistency. (53) The Assessment Flexibility Procedure provides further information on assessment flexibility and guidance on typical reasonable adjustments. (54) The following grades may be used: (55) The faculty board of the teaching faculty may approve higher ranges of marks for grades than those stated in this table, to be used in a course where this is required for external professional accreditation of the course. This information will be included in relevant subject outlines as per the Course and Subject Information Procedure. (56) A student’s final grade may be subject to completion of mandatory elements of a subject in addition to the overall assessment mark, see the Assessment Procedure – Grades and Review of Grades. (57) The following grades can be used to record a student’s level of academic and/or professional achievement in a research component subject for a bachelor (honours) degree. (58) The following grades may be used to record that a student: (59) The Credit Policy states the conditions on which students may be granted ungraded credit. (60) The Deputy Vice-Chancellor (Academic) may approve: (61) The Assessment - Grades and Review of Grades Procedure states detailed requirements for: (62) The Satisfactory (SY)/Unsatisfactory (US) grading scale may be used in: (63) The Pro Vice-Chancellor (Learning and Teaching) may approve use of this grading scale in other subjects on the recommendation of the Associate Dean (Academic) of the relevant faculty. (64) The teaching school will carry out moderation of marking during delivery of every coursework subject to ensure that: (65) Moderation of marking will be carried out for at least one assessment task in each session’s delivery of each coursework subject. (66) The Assessment - Conduct of Coursework Assessment and Examinations Procedure outlines further information for moderation, including appointment and training of training of moderators. (67) The Course and Subject Delivery and Management Procedure and Work-Integrated Learning Placement Delivery and Management Procedure state detailed requirements for delivery and management of work-integrated learning placements, including assessment aspects. (68) The Faculty Assessment Committee approves all final grades in subjects taught by schools of the faculty or partner institutions on behalf of the faculty. (69) The Head of School or nominee may provisionally approve late grades, changes to grades and conversion of temporary grades to permanent grades, to expedite publication of these grades to students. Provisionally approved grades will be subject to the same process for final approval as other grades and may be changed in that process. (70) Grades are grades of the University if they are notified to students on university systems with the authority of the Director, Student Administration. (71) Grades may be withheld from student(s) where they have outstanding obligations (e.g. outstanding tuition or non-tuition debt to the University or incomplete non-course compulsory subjects/modules). (72) The Assessment - Grades and Review of Grades Procedure states detailed requirements for approval and release of grades. (73) Academic Quality and Standards Committee and Faculty Boards will monitor grade distributions in subjects and courses, to ensure that grading is consistent and that unusual grade distributions can be explained satisfactorily. Academic Quality and Standards Committee will escalate issues to Academic Senate for consideration where necessary. (74) Where the grade distribution of a course or subject has changed significantly without a satisfactory explanation, the Faculty Board or Academic Quality and Standards Committee will ask the teaching school to develop a plan to correct the grade distribution in future and report back on the implementation of the plan. (75) A student is entitled to ask for an explanation of their final, released grade and may request a review of the grade on one or more of the following grounds: (76) The outcome of a review of grade will be approved by the Associate Dean, and the decision will be noted by the Faculty Assessment Committee at its next meeting. (77) The possible outcomes of a grade review application are that: (78) The Assessment - Grades and Review of Grades Procedure states the process for review of grades. (79) The academic progress requirements in this policy, and its provisions for decisions to exclude a student for unsatisfactory academic progress, apply only to students in coursework courses. See the Higher Degree by Research Policy for academic progress in higher degree by research courses. (80) To maintain satisfactory progress in a coursework course, a student must: (81) The Associate Dean of the teaching faculty will decide whether to exclude a student who has not maintained satisfactory academic progress. (82) The Assessment - Academic Progress Procedure sets out detailed information about how unsatisfactory academic progress will be identified, monitored, supported and managed, and also addresses the specific obligations to international student visa holders. (83) See also: (84) See the University Student Appeals Policy and University Student Appeals Procedure for information about how to appeal decisions made under this policy or the supporting procedures. (85) See the Complaints Management Policy and Complaints Management Procedure for information about how to submit a complaint to the University. (86) The following procedures support this policy and should be read alongside it: (87) Nil. (88) For the purposes of this policy, the following terms have the definitions stated: (89) For this policy, the following interpretations apply:Assessment Policy
Section 1 - Purpose
Scope
Top of PageSection 2 - Policy
Part A - Academic governance and management of assessment
Governance oversight
Management oversight
Part B - Assessment design
Assessment design principles
Rules for design of specific assessment types
Group assessment work
Hurdle assessments
Viva/oral presentations
Part C - Conduct of assessment
Academic feedback
Submitted assessment work
Review of marks
Failure before the end of the teaching period
Failure to attend an intensive school
Rules for conduct of specific assessment types
Work-integrated learning placements – refusal of permission
Examinations
Further assessment (additional assessment tasks and exams)
Coursework research components and honours theses
Part D - Assessment flexibility
Waive requirements for special consideration applications and/or evidence where unexpected, unavoidable or adverse circumstances effect multiple students, and put in place supporting arrangements as required.
Part E - Grades
Grade descriptions and ranges
Grade
Description
Definition and ranges of marks
HD
High distinction
Outstanding level of achievement (mark of 85-100%)
DI
Distinction
High level of achievement (mark of 75-84%)
CR
Credit
Better than satisfactory level of achievement (mark of 65-74%)
PS
Pass
Satisfactory level of achievement (mark of 50-64%)
FL
Fail
Unsatisfactory level of achievement; must be based on assessment of at least one summative assessment task (mark of 0–49%)
FNS
Fail non-submission
Student was enrolled in the subject but was not assessed on any of the summative assessment tasks
SY
Satisfactory
Satisfactory level of achievement using satisfactory/unsatisfactory grading scale
US
Unsatisfactory
Unsatisfactory level of achievement using satisfactory/unsatisfactory grading scale; must be based on assessment of at least one summative assessment task
Grade
Description
Definition
H1
Class 1
The faculty defines the standard required for this grade. It need not be the same as the class of honours awarded for the degree.
H2a
Class 2, division 1
H2b
Class 2, division 2
H3
Class 3
Grade
Description
Definition
TCR
Transfer credit
The student has been granted transfer credit for the subject.
PCR
Proficiency credit
The student has been granted proficiency credit for the subject.
FCR
Forward credit
The student has been granted forward credit for the subject. This grade will be replaced with TCR or graded credit (as relevant) once the student has passed the subject for which forward credit was approved.
Use of Satisfactory/Unsatisfactory grading scale
Moderation
Approval of grades
Release of grades
Monitoring grade distributions
Review of grades
Part F - Academic progress
Criteria for assessing students’ academic progress (coursework courses)
Exclusion for unsatisfactory academic progress
Part G - Appeals and complaints
Section 3 - Procedures
Top of PageSection 4 - Guidelines
Section 5 - Glossary
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Flexible arrangement
Approval authority
Extension of time to submit assessment work that does not delay final grade
Subject coordinator
Another opportunity to undertake an assessment task other than a final exam does not delay final grade
Subject coordinator
Extension of time to submit assessment work beyond last day of exam period/teaching period.
Head of School (or nominee)
Final exams (pre or post sitting of exam)
Head of School
Exemption from compulsory subject based intensive school
Head of School (on recommendation of subject coordinator)
Exemption from compulsory faculty based intensive school
Course Director
Approved withdrawal after census date (coursework students)
Head of School (on recommendation of subject coordinator)
Approved withdrawal after census date (HDR students)
Dean, Graduate Research on the recommendation of the Sub Dean (Graduate Studies)
Alternative exam or test arrangements
An Accessibility and Inclusion Adviser for an arrangement that is not a major change to the exam or test format.
The head of school for an arrangement that is a major change to the exam or test format, in consultation with an Accessibility and Inclusion Adviser.
Head of School – subject cohort waivers
Deputy Vice-Chancellor (Academic) – larger student cohorts