(1) This procedure supports the Course and Subject Policy by setting out the requirements for academic management and delivery of courses and subjects. (2) Where a supporting document is referenced in this procedure, it will be listed in the associated information tab. (3) Most terms used in this procedure are defined in the glossary section of the Course and Subject Policy. For the purposes of this procedure, the following additional terms have the definitions stated: (4) This procedure supports the Course and Subject Policy and should be read alongside that policy. (5) The Academic Institutional Leadership Positions Appointments Policy and procedure, and their supporting documents, define the accountabilities of the following academic leadership roles: (6) In addition, many academic staff have one or more of the following roles as part of their annual work allocation: (7) Collectively these roles, together with senior academic leadership positions, make up the management structure for development, delivery, quality assurance and review of courses or subjects. (8) The Course and Subject Policy authorises the Provost and Deputy Vice-Chancellor (Academic) to approve the principles for preparation of the University’s academic calendar for delivery of subjects and related activities. (9) These principles are defined within the Academic Calendar Schedule, which states the scheduling rules and parameters for calculating the official dates of each standard teaching period. (10) The Division of Student Administration (DSA) is responsible for preparing the academic calendar dates each year, according to the principles and rules defined within the Academic Calendar Schedule. (11) For a delivery to take place other than according to the session dates in the approved academic calendar, the variation must have been approved by the Provost and Deputy Vice-Chancellor (Academic) or their nominee for such approvals. They may approve the following types of delivery outside standard session dates: (12) For the Provost and Deputy Vice-Chancellor (Academic) or their nominee to consider one of these types of request, the faculty or school must demonstrate that they have consulted all affected parties. (13) The Provost and Deputy Vice-Chancellor (Academic) or their nominee will apply the following criteria in their decision: (14) In August of each year, each faculty will inform the Division of Student Administration of all residential schools the faculty intends to run in the following year. (15) Residential schools will only be held in the fortnight allocated for them within sessions, or the breaks between sessions, unless the Provost and Deputy Vice-Chancellor (Academic) or their nominee approves a scheduling variation: see the section on variations to session dates above. (16) Residential schools for commencing students will not be held before the start of their first session of enrolment. (17) In addition, when scheduling residential schools, faculties are expected to: (18) When residential schools are held on campus at times agreed with central service divisions: (19) The Division of Student Administration will advise the relevant student services of the dates of on-campus residential schools. (20) When residential schools are held off campus, or at dates not agreed with central service divisions, the faculty or relevant divisions will ensure that: (21) Staff who teach and/or assess students in any coursework subject offered by the University (including courses offered with third parties), must have: (22) The requirements in clause (21) also apply to a staff member if they are to supervise a student’s research for a research component subject in a coursework course. (23) The Higher Degree by Research Policy states the qualifications and experience required of a staff member to supervise a higher degree by research candidate. (24) Where a coursework subject involves a research activity, the staff member teaching this component must demonstrate that they have relevant research skills and experience. (25) Heads of School and supervisors of academic staff will encourage staff to complete relevant university courses and/or subjects where these are needed to enhance their pedagogical and/or adult learning knowledge and skills for the cohort of students they will be teaching. (26) The staff qualification requirements stated above do not apply to: (27) A staff member of a placement provider may supervise a student’s workplace learning placement for a professionally accredited course and assess their performance on behalf of the University if the placement provider staff member: (28) Where a staff member does not have a relevant qualification one Australian Qualifications Framework (AQF) level higher than the award to which the course leads, the relevant Executive Dean or their nominees will: (29) The Executive Dean will ensure that the faculty develops guidelines, supplementing the University-level guidelines in the guidelines section below, to ensure consistency in these assessments for the faculty and its schools. (30) In assessing equivalence, the assessor will consider the staff member’s broader skills and experience, such as: (31) Records of equivalence assessments will include: (32) University-level guidelines on assessing equivalence are in the guidelines section of this procedure below. Faculties and schools may require additional evidence and/or standards for assessing equivalence in specific disciplines or areas of professional study. (33) To be assessed for equivalence, a staff member must have a qualification at the same AQF level as the award of the course in which they will teach. Professional and other experience can normally only be used to assess equivalence to a qualification one AQF level higher than the staff member’s qualification. (34) Where a staff member is assessed as having equivalent experience, on the basis of relevant professional and/or industry experience, the faculty may set a time-limit after which the staff member must demonstrate to the satisfaction of the assessor that their experience remains current. (35) The qualification and professional and other experience must be in the same discipline as the subject(s) the staff member will teach, or a closely related discipline. (36) The Indigenous Australian Content in Courses and Subjects Policy states requirements for professional development in Indigenous cultural competence, for staff who design and/or deliver Indigenous Australian studies subjects. (37) If teaching staff or supervisors become aware that students or higher degree by research candidates need support to improve their English language, literacy and numeracy (LLN) skills, they will refer them to sources of support. (38) Staff will monitor the LLN skills of students who enter the course with credit and so bypass early subjects designed to check LLN skills. (39) The Office of Global Engagement and Partnerships will maintain and publish to students a list of locations approved for international study. (40) Where a student wishes to go on international study, they must first have the approval of the Course Director to do so. (41) The University is committed to providing reasonable flexibility for elite athletes and performers to fulfil their sporting or performance commitments while they are students. (42) Accordingly, Course Directors and Subject Coordinators are expected as far as possible to enable these students to meet any attendance or participation requirements in other ways, either by adjusting or waiving the requirements for the student. (43) To be eligible for such flexibility, the student must: (44) Where one academic unit service-teaches a subject that is compulsory in another academic unit’s course(s), major or specialisation, the service teaching unit must provide the relevant Course Director or (for a major) discipline lead, before the start of the relevant session or term, with details of any proposed changes made to the subject. (45) The following positions will arbitrate disputes over service teaching: (46) The Course and Subject Life Cycle Procedure states detailed requirements for service teaching arrangements between academic units. (47) The Course and Subject Design (Coursework) Procedure states the principles for design of workplace learning (WPL) subjects, and the criteria these subjects must meet to be classified as such. (48) Titles of academic roles responsible for WPL vary between faculties and schools. In the provisions on WPL below, the title ‘WPL coordinator’ is used for academic roles that support students to undertake WPL and support placement provider staff to deliver it. This title refers to roles titled ‘WPL coordinator’, other roles responsible for liaison with placement providers to set up and monitor WPL and, where other roles do not perform the required actions, the subject coordinator of the WPL subject. (49) Titles of administrative roles that support WPL delivery and record keeping also vary. The term ‘workplace learning team’ is used for faculty or school professional staff who support WPL. (50) In WPL subjects where the faculty or school arranges students’ placement, the Subject Coordinator will: (51) WPL coordinators will ensure that, before students go on WPL, they are informed of: (52) Sub Deans (Workplace Learning) and Workplace Learning Managers will ensure that measures are in place to prepare and monitor placements so that: (53) Workplace learning, teaching and assessment strategies will ensure the student and University receive accurate, constructive feedback in time to support learning. (54) WPL assessment should be conducted either: (55) The Assessment Policy and Assessment - Academic Progress Procedure include some other requirements specific to WPL assessment. (56) For each student’s placement, the WPL coordinator and/or Workplace Learning Manager will ensure that, before the student goes on the placement, there is a WPL agreement for the placement, signed on behalf of the University and the placement provider and, where appropriate, the student. (57) The workplace learning team will upload the signed WPL agreement to the University’s agreement contract register in the records management system. (58) The University manages risk in relation to WPL placements in accordance with its Risk Management Policy. The following specific requirements for managing risk apply to such placements: (59) The Assessment Policy and Assessment - Conduct of Coursework Assessment and Examinations Procedure state requirements for the process to be followed when a student going on WPL will place anyone at risk of harm. (60) The Student Misconduct Rule states requirements for the process to be followed when a student continuing with WPL will place anyone or the good reputation of the University at risk of harm. (61) Where a staff member believes that a student has committed misconduct when participating in WPL, whether at a University location or an external workplace, they should report the misconduct. The Student Misconduct Rule defines types of misconduct and how to report it. (62) The University supports students to undertake WPL placements interstate or overseas. WPL coordinators will make arrangements to: (63) The University’s general insurance of students covers students who undertake approved WPL, whether with an external organisation or on campus. Insurance coverage starts when the WPL placement has been approved. (64) In some cases, a student may undertake WPL for a subject after the end of the relevant session, when the student has begun a period of leave of absence. For the University’s insurance to cover the student in such a case: (65) The following coverage will apply for students on WPL in Australia and while travelling directly to/from the workplace: (66) Students are not covered by worker’s compensation insurance unless they are also employees of the University. They must ensure they have access to Medicare and/or private health insurance to cover medical and hospital expenses. They should also seek professional advice on whether they need additional insurance (taking their personal circumstances into account), such as private health insurance and/or personal accident, trauma and/or income protection insurance. (67) Students who undertake WPL placements outside Australia will be covered only by the University’s general and products liability, professional indemnity and medical/veterinary malpractice insurances, provided that: (68) The University’s student personal accident insurance covers students only in Australia, so students going overseas must ensure they have adequate insurance cover, including travel and medical insurance. It is essential that students seek professional advice on this. The University Travel Office can help with travel insurance for travel that is arranged by or through them. (69) The University may support a student to have reasonable adjustments for their WPL, to accommodate a disability or long-term physical or mental health condition, or carer responsibility for an immediate family member who has a disability or long-term physical or mental health condition. (70) To be considered for reasonable adjustments while on WPL, the student must have: (71) The University will work with placement providers to provide reasonable adjustments, to ensure students with a study access plan can participate in WPL placements. (72) Where WPL is a compulsory component in the course, course staff should consider the needs of students with a disability during enrolment, course planning and placement allocations. (73) Workplace learning teams, in collaboration with WPL coordinators, will ensure that the following records are managed, archived and disposed of in accordance with the Records Management Policy and relevant retention schedules: (74) Relevant data should be stored in InPlace (the University’s WPL management system), from which data is uploaded to the University’s records management system. (75) Subject Coordinators will ensure that their provision of learning resources to students via the learning management system or by any other means does not breach copyright. If they are in doubt, they should consult the University’s Copyright Service. (76) Staff must not enter on behalf of the University into any formal contract for provision of an external educational technology (EET). Such contracts can only be approved by the officer in the Division of Information Technology responsible for these approvals. (77) Staff who wish to use an EET in teaching a subject must: (78) Use of an EET should be evaluated specifically as part of subject reflection: see the Course and Subject Quality Assurance and Review Procedure. (79) The External Educational Technologies for Learning and Teaching Guidelines provide detailed advice for staff on considering whether to use an EET, how to perform the risk assessment, and responsible use of EETs. (80) CSU Replay recordings and associated information created using any CSU Replay component are the intellectual property of Charles Sturt University. They remain Charles Sturt University copyrighted material, even when downloaded to a device external to University systems. (81) Each staff member or student who uses CSU Replay or another software platform to record, edit or upload an audio or video recording must: (82) If a staff member or student using CSU replay to record material or an event believes there has been a breach of copyright or privacy, or that the content is illegal or inappropriate, they must contact the Division of Information Technology service desk or Student Central immediately to ask that the recording be quarantined. Other staff or students may ask that a recording be quarantined for the same reasons. (83) The CSU Replay system administrator will immediately notify the relevant Head of School or Executive Director if a recording is quarantined, so they can decide whether the recording can be published or must be deleted. (84) The CSU Replay System Officer may move or copy files between presenter accounts only if directed by the presenter or relevant Head of School or Executive Director. (85) Where a course requires students to undertake research, the research must comply with the requirements of the Research Policy and its supporting procedures, for example on matters such as: (86) The Academic Integrity Policy and Academic Integrity Procedure state requirements for students to have training in research integrity before they undertake research. (87) The Subject Coordinator is responsible for ensuring that any research students’ conduct for a coursework subject complies with these requirements. (88) The Assessment - Research Components of Coursework Courses Procedure states requirements to ensure compliance of research projects in research component subjects. (89) This table sets out University-level guidelines on how to assess a staff member’s qualifications and experience, where: (90) The External Educational Technologies for Learning and Teaching Guidelines provide detailed advice for staff on considering whether to use an external educational technology (EET) and responsible use of EETs.Course and Subject Delivery and Management Procedure
Section 1 - Purpose
References
Section 2 - Glossary
Top of Page
Section 3 - Policy
Section 4 - Procedure
Academic leadership roles
Academic calendar
Variations to session dates for courses, subjects and classes
Scheduling residential schools
Residential school services
Academic staff qualifications and equivalent professional experience
Assessment of equivalent qualifications and experience
Indigenous cultural competence
English language, literacy and numeracy
International study
Flexibility for elite athletes and performers
Service teaching
Workplace learning
WPL academic management and support roles
Scheduling WPL placements
Preparations for WPL
WPL assessment
WPL agreements with placement providers
WPL risk management
Interstate and international placements
WPL insurance
WPL access for students with a disability
WPL records
Copyright and learning resources
External educational technologies
Use of CSU Replay or other lecture recording software
Research
Section 5 - Guidelines
Assessing equivalence of academic staff qualifications and experience
AQF level to be taught
The staff member should have:
Level 6 (associate degree, advanced diploma)
Equivalence is not normally assessed: the minimum qualification to teach any student of the University is a bachelor degree.
Level 7 (bachelor degree)
a. three years relevant teaching, research and/or professional experience in the past five years; or
b. completion of at least two-thirds of a relevant masters course and relevant teaching, research and/or professional experience, together totalling three years.
Level 8 (bachelor (honours) degree, graduate certificate, graduate diploma)
a. five years relevant teaching, research and/or professional experience in the past 10 years; or
b. completion of at least two-thirds of a relevant masters course and relevant teaching, research and/or professional experience, together totalling five years.
Level 9 (master by coursework, master (extended))
a. five years relevant teaching, research and/or professional experience in the past 10 years; or
b. completion of at least two-thirds of a relevant level 10 doctoral course and relevant teaching, research and/or professional experience, together totalling five years.
a. five years relevant teaching, research and/or professional experience in the past 10 years; or
b. completion of at least two-thirds of a relevant level 10 doctoral course plus relevant research experience, together totalling five years.
Many years of research publications in the discipline area.
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A bachelor degree and (where relevant) current registration to practise in the relevant profession, and one of:
A level 8 qualification and (where relevant) current registration to practise in the relevant profession, and one of:
A masters degree and (where relevant) current registration to practise in the relevant profession, and one of:
Level 9 (master by research) – coursework subjects only
See the Higher Degree by Research Policy for requirements for qualifications and/or experience to supervise in a master by research.
A masters degree and (where relevant) current registration to practise in the relevant profession, and one of:
Level 10 (PhD or professional doctorate)
See the Higher Degree by Research Policy for requirements for qualifications and/or experience to supervise in a doctoral course.