(1) This policy sets out the requirements for each stage of the life cycle of the University’s courses and subjects: for their design and development, approval, delivery and management, continuous improvement and phasing out (courses) or obsolescence (subjects). (2) It ensures that courses leading to awards of Charles Sturt University (the University), and the subjects that make them up, will: (3) This policy applies to all courses and subjects offered by the University and by third parties on behalf of the University, including non-award offerings. Its requirements for governance, management and delivery of courses and subjects apply to all university staff and adjunct staff involved in those activities. (4) Some sections of this policy and its supporting procedures have a more limited scope, as stated in those sections. (5) This policy will come into effect in two stages. Clauses (1)-(10), the ‘Course and subject development, approval and phasing out’ provisions stated at clauses (31)-(37) and the table of approval authorities following clause (37) will take effect immediately this policy is published. The other clauses will take effect from 1 November 2020. (6) Where a supporting document is referenced in this policy, it will be listed in the associated information tab. (7) For the purposes of this policy, the following terms have the definitions stated: (8) Academic Senate oversees the academic quality of the University’s courses and subjects and their compliance with the relevant standards and regulations. (9) Academic Senate has delegated responsibilities for course and subject quality assurance as follows: (10) The terms of reference of the committees mentioned in the above list provide more detail on these responsibilities. The section on ‘Course and subject development, approval and phasing out’ in this policy provides more detail on the role of these committees and positions in endorsing and approving academic proposals for courses and subjects. (11) Each course or group of courses will have an external advisory committee so that development and improvement of the course are informed by current industry or professional knowledge and community needs. (12) Faculty Courses Committees will report annually to University Courses Committee on external advisory committee activities. (13) The Course and Subject Life Cycle Procedure states detailed requirements for the membership and functions of external advisory committees, while the Course and Subject Quality Assurance and Review Procedure states how external advisory committees will contribute to course reviews. (14) Where it is necessary for a course to be managed by an administrative division of the University rather than by a faculty, academic governance and academic management of the course will be handled as follows: (15) Courses leading to awards will: (16) To ensure that courses are as far as possible a unique offering in relation to their student market and industry or profession, they will be designed: (17) The Course and Subject Design (Coursework) Procedure states detailed requirements for design of coursework courses and subjects. (18) The Higher Degree by Research Policy states detailed requirements for design of higher degree by research courses and their research component subjects. (19) The Admissions Policy states the entry requirements for types of courses, and provides for the setting of higher and/or additional requirements for specific courses. (20) The University has a responsibility to ensure that: (21) Accordingly, the Course and Subject Design (Coursework) Procedure states the maximum period for completion of each type of course. (22) The Higher Degree by Research Policy states the minimum and maximum period of candidature for each type of higher degree by research course. (23) A student’s enrolment or candidature may be terminated if they do not complete their course within the maximum period: see the Assessment - Academic Progress Procedure and Higher Degree by Research Policy. (24) Bachelor (honours) degrees will be awarded with levels of honours (class 1; class 2, division 1; class 2, division 2; or class 3). (25) For courses with a volume of learning of 64 points or more, other than honours courses and doctoral courses, the award may be made with distinction to students who achieve a grade average of Distinction or better. (26) The Graduation Policy states detailed requirements and conditions for awarding with distinction. (27) Academic and administrative units of the University may offer short courses and single subject enrolments, provided these have been approved by the relevant approval pathway in the table of course and subject approval authorities below. (28) Information about non-award offerings, and certificates issued for completing them, must not imply that participants will receive an award of the University. (29) Study for a non-award offering may, however, be assessed for credit towards a subject, on the conditions stated in the Credit Policy. (30) The Non Award Offerings Policy states requirements for certification of non-award offerings. (31) The bodies and roles in the course and subject approval table after clause (37) below are authorised to endorse and approve the various types of course and subject proposal. (32) Approval of a course proposal by University Courses Committee or University Research Committee constitutes accreditation of the course on behalf of Academic Senate. (33) The Office of the Provost and Deputy Vice-Chancellor (Academic) maintains instructions, time lines and templates for submission and approval of: (34) In considering a proposal to phase out a course or course offering, the decision-maker will, as far as is practicable, ensure that students currently enrolled in the course or offering: (35) The chairs of University Courses Committee and University Research Committee will report annually to Academic Senate on new courses and changes to courses approved by their committee. (36) The Course and Subject Life-cycle Procedure will state the processes to approve: (37) The Indigenous Australian Content in Courses and Subjects Policy states the role of the Indigenous Board of Studies in: (38) The executive dean of the teaching faculty will ensure that the faculty maintains the professional accreditation of courses that have such accreditation unless University Courses Committee approves a proposal to allow the professional accreditation to lapse. (39) Each faculty will inform University Courses Committee of impending professional reaccreditation activities and their outcomes. (40) To ensure high standards in teaching and research, and avoid duplication, specialists in a discipline or profession will normally be concentrated in a single academic unit. It should be unusual for an academic unit to employ academics in fields peripheral to its stated disciplines and professional courses. (41) Faculties will negotiate service teaching arrangements where courses need to include subjects in disciplines and/or professional studies based in other faculties or another school in the same faculty. (42) Where a discipline needs to be contextualised for a particular profession, the service teaching arrangement will provide for team teaching involving staff of both the discipline and the professional course. (43) The Indigenous Australian Content in Courses and Subjects Policy states which types of Indigenous Australian studies subjects and modules within subjects must be taught by the School of Indigenous Australian Studies. (44) The Course and Subject Delivery and Management Procedure states detailed requirements for service teaching. (45) The Course and Subject Life Cycle Procedure states requirements for service teaching arrangements between academic units. (46) The Provost and Deputy Vice-Chancellor (Academic) will approve: (47) The Course and Subject Delivery and Management Procedure lists the University’s academic leadership roles and states detailed requirements for: (48) The Indigenous Australian Content in Courses and Subjects Policy states requirements for ensuring that, where relevant, staff who design and/or deliver Indigenous Australian content have the necessary cultural competency. (49) The Standards, Expectations and Qualifications Policy – Academic Staff states, for each level of academic position, the expected: (50) Each delivery of a course at a location or via a mode of delivery will be consistent with the course as currently approved. It will require students to complete the same required subjects and will have the same course learning outcomes. (51) Each delivery of a subject at a location or via a mode of delivery will be consistent with the subject as currently approved. It will offer students the same learning experience and learning outcomes, and will, as far as possible, require the same assessment tasks. (52) Heads of school will report annually to the Faculty Board on staff levels of scholarly activity, specifically: (53) The Faculty Board will provide an annual report collated from heads’ of schools reports to University Learning and Teaching Committee, which in turn will forward it to Academic Senate. (54) Staff who teach and/or assess students in any subject for any award course offered by the University (including courses offered with third parties), must have: (55) The Course and Subject Delivery and Management Procedure states: (56) The Higher Degree by Research Policy states the qualifications required to supervise higher degree by research candidates. (57) Where a student has a conscientious objection to a learning activity or assessment task: (58) The University uses students’ feedback on courses and subjects gathered by surveys to improve the curriculum, teaching and the student learning experience. (59) The University administers the subject experience survey (SuES) to gather student feedback on each offering of each subject. (60) Where a partner delivers subjects on behalf of Charles Sturt University: (61) Subject coordinators are encouraged, and may be directed by their faculty or school, to conduct their own surveys to understand students’ learning needs early in each session their subject is offered. (62) The University provides the Department of Education with student details necessary for the department to administer the following surveys to Charles Sturt University students each year: (63) The University receives data from these federally administered surveys and uses it to identify improvements. (64) Other surveys of students’ learning and teaching experience may be used if the Pro Vice-Chancellor (Learning and Teaching) has approved their use. (65) The Pro Vice-Chancellor (Learning and Teaching) or their nominee will manage and regularly review the subject experience survey (SuES), in consultation with faculty academic leaders, the Division of Library Services, Division of Student Success, Office of Planning and Analytics and the Pro Vice-Chancellor (Research and Innovation). (66) Student responses to the SuES will be de-identified in all uses of the data, other than where a student’s comments in their response: (67) SuES data may be used: (68) Faculties and schools will investigate the causes of low and high SuES average scores in subjects. (69) The Federal Government and the Tertiary Education Quality and Standards Agency may require the University to report de-identified SuES data to them. (70) De-identified SuES data may be used for research purposes, subject to Human Research Ethics Committee approval of the research. (71) The Course and Subject Quality Assurance and Review Procedure states detailed requirements for: (72) To ensure the quality, viability and relevance of courses, all courses or (as relevant) subjects will undergo the following monitoring and review activities: (73) On the basis of the comprehensive course review report, University Courses Committee will decide whether to reaccredit the course. (74) Where a course is also subject to external accreditation, comprehensive course reviews will as far as possible be aligned with external accreditation reviews to avoid duplicating work. In these cases, the comprehensive review will meet any of the University’s requirements for comprehensive review that are not met by the external accreditation review. (75) Executive deans will ensure that courses and subjects undergo these reviews and quality assurance activities. (76) Heads of school are responsible for ensuring that subjects undergo subject reflection. (77) Provost and Deputy Vice-Chancellor (Academic) may: (78) Where an annual course health check, benchmarking or comprehensive course review identifies a course as under-performing, the faculty will take prompt action to rectify this. (79) The faculty will: (80) A course is considered to be accredited by the University for: (81) In addition, to ensure the academic quality of courses delivered with partners, annual review of partnerships will consider academic standards of course offerings and student experience in comparison with other offerings of the course. (82) Where graduates of a course will need professional accreditation to practise, the executive dean will ensure the course is accredited and continues to be accredited. (83) University Courses Committee will oversee: (84) University Learning and Teaching Committee will receive reports from each Faculty Assessment Committee on subject reflections in the faculty. (85) The Course and Subject Quality Assurance and Review Procedure states detailed requirements for annual course health checks, comprehensive course review, benchmarking and subject reflection. (86) Awards of the University delivered by a third party or in collaboration with a third party are subject to the same approval and review requirements as any other award of the University; but there is additional oversight of the academic quality of partnered deliveries, as follows: (87) The Course and Subject Quality Assurance and Review Procedure states requirements for quality assurance and review specific to third party course delivery, in addition to the quality assurance and review requirements that apply to all courses. (88) The Awards Involving Third Parties Policy states the conditions on which another institution that has collaborated in delivery of a Charles Sturt University award can be acknowledged on the testamur. (89) The Course and Subject Information Procedure states requirements to ensure that information about courses and subjects is: (90) American Psychological Association (APA) referencing style is the default referencing style to be used in students’ assessment work. (91) A discipline or subject may use a referencing style other than APA style where the Faculty Courses Committee approves the exception: (92) The following procedures state detailed requirements in support of this policy: (93) Some of the procedures that support this policy include guidelines or refer readers to guidelines on specific topics in those procedures.Course and Subject Policy
Section 1 - Purpose
Scope
Effective dates
References
Section 2 - Glossary
Top of Page
Section 3 - Policy
Academic governance of courses and subjects
External advisory committees
Courses managed by divisions
Course and subject design
Course and subject admission requirements
Maximum periods for completion of courses
Awards with honours or distinction
Non-award offerings
Course and subject development, approval and phasing out
Table of approval authorities
Type of academic proposal
Endorsed by
Approved by
Head of the unit that offers the short course or microcredential
Use of a referencing style other than American Psychological Association style in a discipline or subject
Head of School
Professional accreditation
Service teaching
Course and subject delivery and management
Consistency of delivery
Levels of scholarly activity
Academic staff qualifications and equivalent professional experience
Conscientious objection
Course and subject surveys
Subject experience survey (SuES)
Course and subject review and reaccreditation
Courses involving third parties
Course and subject information
Referencing
Top of PageSection 4 - Procedures
Top of PageSection 5 - Guidelines
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Where the University is unable to continue teaching a course or course offering, and students remain enrolled in it, the faculty will endeavour to negotiate a favourable credit arrangement with a similar course at another institution.
A new course
A new offering (by location, delivery mode or session) of an existing course
Adding a new major or specialisation to an existing course
Proposal to apply for professional accreditation of a course or to allow professional accreditation of a course to lapse
Faculty Courses Committee (coursework course proposals)
Faculty Research Committee (higher degree by research (HDR) proposals)
Higher Degree by Research Committee (HDR proposals)
The Indigenous Australian Content in Courses and Subjects Policy states requirements for Indigenous Board of Studies endorsement of Indigenous Australian content in courses.
Where there is exceptional need for urgency, the executive dean of the relevant faculty may submit a proposal of a new course directly to University Courses Committee or Higher Degree by Research Committee.
University Courses Committee (coursework course proposal)
University Research Committee (HDR proposals)
The chairs of University Courses Committee and University Research Committee will report annually to Academic Senate the list of new courses and major changes to courses that their committee has approved.
A change to a course other than a new offering (by location, delivery mode or session) or a new major or specialisation
Faculty Courses Committee (coursework course proposals)
Faculty Research Committee (HDR proposals)
The Indigenous Australian Content in Courses and Subjects Policy states requirements for Indigenous Board of Studies endorsement of Indigenous Australian content in courses.
University Courses Committee (coursework course proposals)
University Research Committee (HDR proposals)
The Provost and Deputy Vice-Chancellor (Academic) (for a coursework course proposal) or Deputy Vice-Chancellor (Research) (for an HDR course proposal) may approve a proposal where there is urgency and the relevant committee is not scheduled to meet soon enough, and report the approval to the next meeting of the committee.
Suspension of admission intakes for a course
Executive Dean
Provost and Deputy Vice-Chancellor (Academic) (for a coursework course)
Deputy Vice-Chancellor (Research) (for a higher degree by research)
A new coursework subject
A change to the subject documents of a coursework subject
School Board
Faculty Courses Committee
The Indigenous Australian Content in Courses and Subjects Policy states requirements for Indigenous Board of Studies endorsement of Indigenous Australian content in subjects, or changes to such content.
University Courses Committee
The Provost and Deputy Vice-Chancellor (Academic) may approve a change to the subject documents of a subject after the normal annual deadline for such changes, and report the approval to the next meeting of University Courses Committee.
A new research component subject for a higher degree by research (HDR) course
A change to the subject documents of a research component subject for an HDR course
School Board
Faculty Research Committee
University Research Committee
The Pro Vice-Chancellor (Research and Innovation) may approve a change to the subject documents of an HDR research component subject after the normal annual deadline for such changes, and report the approval to the next meeting of University Research Committee.
A change to assessment tasks or other information about a subject offering published to students
Head of School or Associate Head of School
Adding a compulsory or optional residential school to a subject
Removing a compulsory or optional residential school from a subject
Chair, Faculty Courses Committee, in consultation with the relevant course director(s)
New short course
Change to an existing short course
Removing a short course
Associate Dean, Academic, with reporting of the approval to the Faculty Courses Committee
The committee will provide a consolidated annual report of non-award offerings approved, changed or removed, to University Courses Committee.
Faculty Courses Committee
The Course and Subject Quality Assurance and Review Procedure states how a student’s response will be handled in these circumstances.