(1) The National Security Compliance Committee is established by the Deputy Vice-Chancellor (Research) (DVC (R)) to provide organisational oversight and coordination of processes and mechanisms to ensure that the University's people and information are safeguarded from foreign influence and interference and compliant with legislated obligations over a range of emerging and sensitive areas of activity and interest to the University. (2) The National Security Compliance Committee (the committee) reports to the DVC (R) and, through them to the Audit and Risk Committee (ARC) of the University Council. (3) The committee provides oversight and co-ordination of the University's governance and frameworks in relation to: (4) Where appropriate, for example in circumstances of potential heightened risk, the committee will provide advice to the relevant delegate to inform the exercise of their delegation in relation to matters outlined in section 3. (5) The committee comprises the following membership: (6) At the discretion of the chair, other permanent members with relevant experience may be appointed to ensure adequate breadth of subject expertise is present on the committee. (7) With the approval of the chair, sub-committees may be established for the purpose of assisting the committee in discharging its functions and responsibilities. (8) The chair of any sub-committee must be nominated from the membership of the committee. (9) The chair of a sub-committee is accountable to the committee for the delivery of the agreed scope of work. (10) The following position holders have right of audience and debate at meetings of the committee: (11) Persons with rights of audience and debate have no decision-making authority in relation to the business of the committee. (12) It is intended that the committee be established with a general suite of functions and responsibilities and that these terms of reference be reviewed and amended at least annually to refine and better define the committee’s purpose and functions. (13) The committee shall: (14) A standing Defence Trade Controls (DTC) sub-committee is established for the purpose of: (15) The DTC sub-committee members are: (16) Members of the committee or any sub-committee shall: (17) The Research Integrity Unit will provide administrative and secretariat support so the committee can discharge its obligations. The Research Integrity Unit can also be called upon for protocol and procedural advice. (18) External members may claim a meeting allowance in accordance with the Research Integrity Committee – Meeting allowances Schedule. (19) A quorum for the committee or a sub-committee is at least 50%. (20) Subject to these terms of reference, the committee may determine its own procedures for organising and conducting meetings. (21) The committee will meet four times per year, at approximately regular intervals. (22) A schedule of meeting dates and agenda closing dates will be posted on the committee website by the beginning of each academic year. (23) Extraordinary meetings of the committee may be convened during peak workload or to review urgent committee business. (24) Agendas are circulated to the members one week before the meeting. (25) Minutes of meetings are confirmed in draft by the meeting chair within one week of the meeting. (26) Outcomes of meeting decisions are advised within two weeks of the meeting. (27) Minutes of the meeting are circulated to members within three weeks following the meeting. (28) Minutes of the meeting (or a summary report) are tabled at ARC. (29) Variations to the terms of reference and/or membership of the committee must be approved by the Deputy Vice-Chancellor (Research). (30) Nil.'National Security Compliance Committee' - Membership and Terms of Reference
Section 1 - Establishment
Background
Purpose
Section 2 - Membership
Sub-committees
Rights of audience and debate
Section 3 - Functions and responsibilities
National Security Compliance Committee
Sub-committees
Defence Trade Controls sub-committee
Member responsibilities
Committee support
Related expenses
Section 4 - Meetings
Quorum
Meetings
Agendas and minutes
Variations
Section 5 - Glossary
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