• Section 1 - Introduction
• Name of Rule
• Commencement
• Purpose
• Authority
• Glossary
• Section 2 - Committee
• Establishment of committee
• Terms of reference
• Membership
• Meetings

Section 1 - Introduction

Name of Rule

(1) This Rule is the Governance (Nomination and Remuneration Committee) Rule 2022.

Commencement

(2) This Rule commences on 1 January 2016 under resolution CNL15/101.

Purpose

(3) This Rule is enacted to establish the Nomination and Remuneration Committee and to confer on that committee certain functions under the Charles Sturt University Act 1989.

Authority

(4) This Rule is made pursuant to authority granted to the Council under clause 4(1) of Schedule 1 of the Act and sections 20 and 32 of the Act.

Glossary

(5) In this Rule:

1. Act - means the Charles Sturt University Act 1989.
2. By-law - means the Charles Sturt University By-law 2005.
3. Committee - means the Nomination and Remuneration Committee established under this Rule in accordance with clause 4(1) of Schedule 1 of the Act.
4. Council - means the University Council established under Part 3 of the Act.
5. External person - means a person other than a member of the academic or general staff of the University or an undergraduate or graduate student of the University, as set out in section 8A of the Act. The University Governance Framework further provides that the person may not be an executive, employee or student of the University’s controlled entities, and must be free from any business or other relationship which could materially interfere with the unfettered and independent exercise of their judgement (refer clause 76). 
6. University Secretary - means the Secretary appointed under the By-law and includes a person or persons appointed to act on behalf of the Secretary from time to time.

(6) In this Rule, unless the contrary intention appears:

1. a word or term that has not been defined in this Rule has the same meaning attributed to that word or term in the Act or By-law,
2. a reference to an officer of the University includes any person acting in that position, and
3. headings and notes do not form part of this Rule.

Section 2 - Committee

Establishment of committee

(7) There is to be a Nomination and Remuneration Committee.

Terms of reference

(8) The principal functions of the committee are:

1. with respect to Council and committees:
   1. to approve the selection processes for appointment to Council and changes to the membership of Council, and to seek assurance of compliance with section 8C of the Act
   2. to make recommendations to the Council in relation to the nomination of candidates to the Minister for their consideration for appointment under section 8H of the Act,
   3. to make recommendations to the Council for its consideration for appointment under sections 8F and 8G of the Act, to establish a plan for the succession of the Chancellor, Council members and Council committee members, to conduct searches for the office of Chancellor,
   4. to annually review the appropriate skills, qualities, experience and qualifications required by members of the Council and key officeholders, and determine if the current composition is adequate,
   5. to ensure that an effective orientation and development program for new and existing Council  members is in place, and regularly reviewing its effectiveness, including developing and implementing a program for identifying, assessing and enhancing Council competencies,
   6. to make recommendations to the Council in relation to the establishment, dis-establishment and functions of its committees,
   7. to establish systems for the appropriate monitoring of the performance of the Chancellor, the Council and its committees,
   8. to review the Council Honorarium model,
2. with respect to the Vice-Chancellor and senior executive staff:
   1. to approve the Vice-Chancellor's  remuneration, annual salary adjustments, allowances, superannuation, fringe benefits, retirement and termination payments, variation to contract terms and bonuses,
   2. to develop, in consultation with the Vice-Chancellor, the annual performance targets of the Vice-Chancellor  and make recommendations to the Council,
   3. to prepare a succession plan and contingency plan for the position of Vice-Chancellor,
   4. to conduct searches for the office of Vice-Chancellor,
   5. to approve the University's senior executive remuneration, and ensure incentive policies and practices are aligned to the University's vision, values and overall business objectives and performance,
   6. to monitor the University's senior executives’ performance, to ensure that annual movements in the senior executive remuneration model are aligned with respective responsibilities and individual contributions to the success of the University,
   7. to review the succession plan and contingency plan for senior executive officers prepared by the Vice-Chancellor and make recommendations to the Council, including how succession and contingency planning impact on senior staff arrangements generally,
3. with respect to honorary awards and naming:
   1. to approve the conferral of the honorary degrees,  
   2. to approve the conferral of the title Companion of the University,
   3. to approve the conferral of the title Emeritus Professor,
   4. to approve the appointment of Pro Chancellors,
   5. to approve the naming or renaming of facilities of the University, or the withdrawal of naming rights with respect to a facility of the University, in accordance with the Protocols Procedure - Naming Facilities and Memorials for noting to the Council,
   6. to approve policies and procedures relating to honorary awards or naming,
   7. to review policies and procedures relating to honorary awards or naming for recommendation to the Council for approval,
4. to provide an annual assurance statement to the Council on the matters within the scope of its responsibility.

(9) The committee has such other functions as may be necessary to enable it to exercise the functions specified in clause 8.

Membership

(10) The committee shall comprise at least five members:

1. Chancellor, who will act as the chair
2. Deputy Chancellor, who will act as deputy chair
3. Vice-Chancellor
4. At least two external members of the Council.

(11) Where the committee is considering matters relating to the office of the Chancellor, the Chancellor shall not be present, or vote, at that meeting of the committee. The Deputy Chancellor shall chair any meeting of the committee with respect to the office of the Chancellor.

(12) The committee may co-opt other members of the Council to the membership of the committee where:

1. it is necessary to do so to comply with clause 10, or
2. the committee is acting as a search committee with respect to the position of Chancellor or Vice-Chancellor.

(13) The committee may engage external consultants, through the University Secretary, where appropriate in exercising its functions and to identify possible candidates.

Meetings

(14) The chair may approve for the whole, or any part, of a meeting of the committee, the attendance of:

1. the Executive Director, People and Culture,
2. an employee or contractor of the University.

(15) The committee shall meet at least twice a year.

(16) The committee may meet at other times in accordance with the Governance (Council Meetings) Rule 2007.