• Section 1 -  Establishment
• Background
• Purpose
• Section 2 - Glossary   
• Section 3 - Membership
• Responsibilities of Project Control Group members
• Section 4 - Functions and responsibilities
• Section 5 - Meetings
• Quorum
• Meetings
• Conflicts of interest 
• Variations

Section 1 -  Establishment

(1) The Internal Capability Project Control Group (IC PCG) was established in 2019 by the Internal Capability Strategy Sponsor, the Executive Director, Human Resources under delegation schedule 1, GOV14.

Background

(2) The University Strategy 2022 consists of three focus areas - Our Communities, Our Students and Our Internal Capability. A program of work was established for each of these areas and assigned primary sponsorship from the Vice-Chancellor's Leadership Team.  

(3) The project control groups for each focus area of the strategy will report into the Vice-Chancellor's Leadership Team in its capacity as the University Strategy Steering Committee.

Purpose

(4) The Internal Capability Project Control Group has been established to provide governance and support to the Internal Capability focus area within the University strategy.

Section 2 - Glossary   

(5) For the purpose of this document:

1. Strategy Steering Committee – means the Vice-Chancellor's Leadership Team in their capability as the University Strategy Steering Committee.
2. Project Control Group – means the Internal Capability Project Control Group.

Section 3 - Membership

(6)  The members of the Internal Capability Project Control Group are:

1. Executive Director, Human Resources (Project sponsor and Chair)
2. Director, HR Partnerships, Division of Human Resources
3. Director, Culture, Capabilty and Wellbeing, Division of Human Resources
4. Manager, Strategic Change, Division of of Human Resources
5. Manager, Change Centre of Excellence, Division of Human Resources
6. Representative for the Provost and Deputy Vice-Chancellor (Academic)
7. Representative for the Deputy Vice-Chancellor (Students)
8. Representative for the Deputy Vice-Chancellor (Research and Engagement)
9. Representative for the Corporate Services Group
10. Project Director, Office of Strategic Planning and Information
11. Communication Officer, Office of the Vice-Chancellor
12. Executive Officer, Division of Human Resources
13. Change Advisor for Internal Capability, Division of Human Resources

Responsibilities of Project Control Group members

(7) Members of the Project Control Group are responsible for supporting the sponsor and output owners in their roles by providing advice and guidance. Members commit to:

1. ensuring that their respective group being represented is aware of the project and key stakeholders are identified and engaged;
2. bringing views, input and contributions to the committee from their relevant portfolio/stakeholder groups;
3. supporting and advocating for change and project activities across their portfolio and the wider University; and
4. in some instances, members may be tasked with leading specific activities that contribute to the project’s success, such as managing risks or issues, or the identification of resources required. 

Section 4 - Functions and responsibilities

(8) The Internal Capability Project Control Group has and may exercise the following functions for and on behalf of Charles Sturt University:

1. manage the operational implementation of the projects and initiatives within the focus area;
2. provide cross-functional guidance and direction to ensure outputs, milestones, timelines, budgets and risks are managed appropriately;
3. escalate relevant risks and information to the Strategy Steering Committee;
4. endorse recommendations;
5. endorse any proposed changes to scope;
6. guide and be involved in change management and sponsorship activities;
7. identify benefits and measures to evaluate return on investment; and
8. foster leader sponsorship and communications relating to all University strategy initiatives.

Section 5 - Meetings

Quorum

(9) A quorum shall be five regular members.

Meetings

(10) The Project Control Group will meet approximately every six weeks. Additional meetings may be called by the Chair as required.

Conflicts of interest 

(11) Where a member has a perceived or material conflict of interest, they must declare this to the Chair and at the meeting prior to discussion to the item of business. 

Variations

(12) Variations to the terms of reference and/or membership of the Project Control Group must be approved by the Chair.