Status and Details

Academic Promotion Procedure

Show Field Notes

Status	Historic	Indicates if this version of the document is in effect (Current), yet to come into effect (Future), or expired (Historic).
Effective Date	20th November 2024	This is the date on which this version of the document came into effect.
Review Date	20th November 2029	The next review of this document is scheduled to commence on this date.
Approval Authority	Deputy Vice-Chancellor (Academic)	The noted authority approved this is version of the document.
Approval Date	20th November 2024	This is the date on which this version of the document was approved by the authorised authority.
Expiry Date	17th February 2025	This is the date on which this version expires. It may still apply, conditionally, after this date.
Unit Head	Maria Crisante Executive Director, People and Culture	This is the officer generally responsible for day to day administrative matters.
Enquiries Contact	Division of People and Culture +61 2 63384884	General enquiries should be directed to the officer/area listed.

Summary of Changes from Previous Version

13/2/2025 – Editorial change to line 1 of table at clause 22 to correct process for supervisor confirmation. A copy of the procedure prior to this change is captured in the University records management system.

January 2025 – Editorial changes; “[in development]” removed from after Academic Promotion Evidence Guide references (cl 23, 36, 60, 61 and 91); Supervisor’s “checklist” changed to supervisor’s “declaration” (cl 23); [note] after glossary entry for 40:40:20 gender representation removed and definition added to the Common Glossary.

November 2024 - The Academic Promotion Policy and Procedure have undergone a scheduled full review. and are approved under delegation A12. Key changes include:

· Referees: Independent evaluators will be replaced by nominated referees for Level B and C applicants. Independent evaluators will be renamed assessors to align with sector practices.

· Work domains (areas): Four domains are included Teaching and Scholarship of Teaching, Research and Creative Practice, Academic Practitioner (Professional), Institutional Service and Impact.

· Period under consideration: Achievements and impact under consideration for the current promotion application will be the period since the last promotion, or the last five (5) years, whichever is the shortest.

· Eligibility checklist: Applicants complete an eligibility checklist, which includes, amongst other things, holding the required qualifications (or proof of equivalency) and a satisfactory Performance Planning, Development Review (PPDR) in the previous year.

· Supervisors reports: The supervisor will fact-check the evidence and eligibility, but does not make a recommendation for or against promotion.

· Applicant feedback: Written feedback will be provided to unsuccessful applicants after verbal feedback is provided by the Chair. Successful applicants may seek verbal feedback from the Chair.

Authored by Adjunct Professor Michael Kiernan and Deborah Munns, Manager Portfolio Projects, Office of the Deputy Vice-Chancellor (Academic)