• Section 1 - Purpose
• Section 2 - Guidelines
• Approval and governance
• Register of modules
• Establishing a mandatory training module
• Assessment and completion requirements
• Non-compliance management
• Roles and Responsibilities
• Review and continuous improvement
• Compliance and Assurance
• Section 3 - Glossary

Section 1 - Purpose

(1) This guideline establishes a clear and consistent approach to the establishment, approval, design, delivery, review, and retirement of mandatory training modules for students. 

Section 2 - Guidelines

Approval and governance

(2) The Provost has authority to approve:

1. establishment of a new mandatory training module
2. retirement or disestablishment of a module and/or
3. major changes (including scope, content, assessment or additional cohorts).

Minor changes

(3) Minor administrative changes do not require Provost approval, including:

1. change of module title (where intent is unchanged)
2. updates to contact person, and/or
3. minor content updates that do not alter learning outcomes or compliance requirements

Register of modules

(4) A central register (to be established) of mandatory training modules will be maintained, including:

1. module title and purpose
2. applicable student cohort(s)
3. content owner (business unit)
4. contact person and details, and
5. approval and review dates.

Establishing a mandatory training module

(5) A module may only be established where:

1. there is a legislative or regulatory requirement, and/or
2. there is a significant institutional risk, and
3. the learning cannot be effectively delivered within existing curriculum or induction processes.

Proposal requirements

(6) A proposal must be first submitted to the Senior Leader for the Content Owner submitting the proposed module for endorsement prior to being submitted to the Provost. The proposal should include:

1. justification for the module, including why it cannot be embedded in curriculum
2. compliance obligation or risk being addressed
3. defined student cohort(s)
4. timing within the student lifecycle (e.g. preâ€'enrolment, first session)
5. assessment approach and pass requirements
6. mechanisms for monitoring completion and managing non-compliance
7. Content Owner (business unit) and nominated contact person
8. evidence of consultation with relevant stakeholders (e.g. Division of Safety, Security and Wellbeing, Division of Student Success, Faculty)

Design and delivery principles

(7) Mandatory training modules must be:

1. Learning-centred:
   1. designed specifically for a student audience
   2. clear, concise and accessible, and
   3. structured to minimise burden while ensuring comptence
2. Fit for purpose:
   1. directly aligned to the identified compliance requirement or risk
   2. focused on essential knowledge and behaviours, and
   3. avoiding duplication with existing learning activities
3. Designed with quality – Content Owners will:
   1. engage with the Division of Learning and Teaching for design support
   2. apply evidence-based learning design principles appropriate for the intended audience, and
   3. ensure that the content is tested before being delivered to students.
4. Delivered within the University Learning Management System (LMS), and will
   1. provide clear instructions for completion
   2. provide student-facing explanation of purpose and consequences of non-compliance, and
   3. be accessible and compliant with digitial accessiblity standards.
5. Student-experience focused:
   1. designed to completed as early as practicable in the student journey, and
   2. completion requirements linked to a progression milestone (e.g. enrolment, access to systems, placement eligibility)

Assessment and completion requirements

(8) Assessment and completion requirements for mandatory training modules for student include:

1. students must complete an assessment aligned to the module learning outcomes
2. a minimum pass mark of 80% is required
3. students are permitted unlimited attempts, and
4. immediate feedback should be provided to support learning.

Recording module completion

(9) Completion status of the mandatory training module must be recorded in the LMS or other approved system.

(10) Data must be accessible for monitoring and recording purposes.

Non-compliance management

(11) Students must be informed of:

1. the requirement to complete the module
2. the deadline for completion, and
3. the consequences of non-completion.

(12) Consequences of non-completion must be managed through proportionate controls, including

1. automated reminders and escalation notices
2. restriction of access to systems, learning materials or placements, and
3. prevention of procession past defined milestones.

(13) Student must be provided with support, including:

1. clear instructions and technical support, and
2. reasonable adjustments where required.

Roles and Responsibilities

(14) The Content Owner (business unit) is responsible for:

1. ensuring content accuracy, currency, and alignment with compliance obligations
2. monitoring completion rates and compliance performance
3. managing compliance risks and breaches
4. reporting on compliance issues to the Provost and relevant stakeholders, and
5. maintaining appropriate supporting resources.

(15) Relevant central functions (e.g. Division of Learning and Teaching, Division of Student Success, Risk and Compliance teams) support:

1. design and development
2. system delivery and reporting
3. compliance assurance and improvement.

Review and continuous improvement

(16) All modules must be reviewed at least annually by the Content Owner to ensure:

1. currency of information
2. continued alignment with legislation, policy, and risk profile, and
3. effectiveness of assessment and learning design.

(17) The annual review must consider:

1. student feedback
2. completion and non-compliance rates, and
3. changes to regulatory requirements.

(18) Where the review identifies major changes, a revised proposal must be submitted to the Provost for approval.

(19) A module should be discontinued (subject to Provost approval) where:

1. the compliance requirement no longer exists, or
2. the learning is effectively incorporated into curriculum or other mechanisms.

Compliance and Assurance

(20) Content Owners are responsible for:

1. maintaining awareness of compliance obligations and risks
2. implementing controls to manage risks within acceptable levels
3. monitoring and reporting on compliance performance
4. managing breaches and remediation processes, and
5. supporting compliance assurance, audit, and continuous improvement activities.

Section 3 - Glossary

(21) For the purpose of this guideline:

1. Content Owner – means the University business unit in charge of the establishment, design, delivery, review, and retirement of mandatory training modules for students.
2. Mandatory training module – means a compulsory requirement for all students or defined cohorts, regardless of discipline, which address institutional, legislative, or regulatory compliance requirements, and/or develops foundational capabilities essential to safe, ethical, and professional practicing modules. They are distinct from discipline-specific learning, sit outside formal coursework curriculum, and are zero credit point units.